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Executive Assistant/Office Manager
Texas Home School Coalition
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Location Icon Lubbock, Texas

Job BriefExecutive Assistant(40 hours per week)THSC is looking for a trustworthy and reliable Executive Assistant who will undertake administrative tasks, ensuring the upper-management has adequa...

Job Brief

Executive Assistant

(40 hours per week)

THSC is looking for a trustworthy and reliable Executive Assistant who will undertake administrative tasks, ensuring the upper-management has adequate support to work efficiently.

The Executive Assistant is responsible for coordinating and providing administrative support to the President and Executive Director, as well as ensuring the smooth operation of the office and other administrative functions of THSC.

The tasks of the executive assistant will include administration, bookkeeping, and mentoring office assistants and interns. The ideal candidate will be competent in prioritizing tasks, able to work with little supervision, self-motivated, and trustworthy.

Responsibilities:

  • Management
  • Hire, train, supervise, and manage the Administrative Assistant
  • Maintain an office intern program
  • Implement efficient ways to run the office, resolve issues, and troubleshoot a variety of situations.
  • Track office expenses and prep budget reports
  • Office
  • Be responsible for incoming and outgoing mail, shipping, and receiving
  • Manage office admin communication (phone calls and correspondence)
  • Support budgeting and bookkeeping procedures, which include printing and mailing disbursement checks, entering deposits into the data system, and making bank deposits
  • Create and update records and databases with financial, and other data
  • Define and execute procedures for retention, protection, retrieval, transfer and disposal of records (digital or paper) in order to maintain filing systems (digital or paper)
  • Track office supplies, stock and place orders when necessary
  • Present a professional, welcoming first contact to all clients, vendors, board members, staff, media, etc. by phone, in person, and through email
  • Provide support for office and equipment maintenance
  • Assist colleagues with in-office tasks whenever necessary
  • Liaise with teams across the company
  • Executive Assistant
  • Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
  • Manage agendas for upper management; take minutes during meetings
  • Manage executives calendars and set up meetings and events
  • Act as point of contact for executive staff, employees, board members, and others
  • Review and recommend changes to company policies
  • Create, recommend, and implement new policies and procedures
  • Develop and carry out an efficient documentation and filing system
  • Manage information flow in a timely manner; read, research, and route correspondence; draft letters and documents; collect and analyze information; initiate communication
  • Prep and format information for internal and external communication - memos, emails, presentations, reports
  • Assist with a variety of office projects and processes.
  • Assist the Executive Director and President in whatever tasks necessary

Skills and Qualifications:

  • Computer savvy; proficient in MS Office and Google Docs; familiar with QuickBooks
  • Proven experience as an office administrator, personal assistant, or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles

Benefits:

  • Work for a Christian organization
  • Work independently and have ownership of office role
  • Work alongside an enthusiastic team of individuals passionate about their work
  • Help ensure Texas parents maintain the right to raise their kids for generations to come

Other Details: This is a full time, in-office, hourly (9:00-5:00) position. For consideration, please submit a cover letter and resume with references online.

Job Type: Full-time

Benefits:

  • Flexible Schedule

Schedule:

  • Monday to Friday

Experience:

  • relevant: 1 year (Preferred)

Education:

  • High school or equivalent (Preferred)

Location:

  • Lubbock, TX 79424 (Required)

Work authorization:

  • United States (Required)

Work Location:

  • One location

This Company Describes Its Culture as:

  • Team-oriented -- cooperative and collaborative
  • Outcome-oriented -- results-focused with strong performance culture
  • Detail-oriented -- quality and precision-focused

Company's website:

  • https://thsc.org/

Company's Facebook page:

  • https://www.facebook.com/TexasHomeSchoolCoalition

Work Remotely:

  • No
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Executive Assistant
Dental Health Associates
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Location Icon Woodbridge Township, New Jersey

Dental Health Associates (DHA), is seeking an Executive Assistant. This person will manage the day-to-day administrative, calendar, meeting, and correspondence needs of the CEO. If you are self-m...

Dental Health Associates (DHA), is seeking an Executive Assistant. This person will manage the day-to-day administrative, calendar, meeting, and correspondence needs of the CEO. If you are self-motivated, professional, and interested in working in a growing company, then this position is for you!


What are the Essential Functions of the job?

Calendar & Meeting Management

  • Manage calendars, travel, appointments, and create travel itineraries as needed.
  • Schedule a high volume of meetings; coordinate logistics and prepare agendas and itineraries. Oversee onsite details including venue and catering.
  • Create meeting prep materials.
  • Greet and handle visitors, including ensuring they are comfortable and have what they need.
  • Attend meetings, and take clear and concise minutes, keeping accurate meeting records.
  • Proactively manage minute to minute and hour to hour day for CEO, ensuring meetings start and end on time.

Contact & Correspondence Management

  • Manage CEO contact databases, ensuring all contacts are represented and current contact information is kept up to date.
  • Create and send correspondences on behalf of both the CEO, ensuring written communications are sent that are professional, timely, and free from errors.
  • Manage all incoming and outgoing telephone calls for CEO.
  • Tactfully and professionally act as gatekeeper to CEO, ensuring accessibility while protecting their time.

Document Management

  • Process incoming correspondence (such as faxes and email) by opening, sorting, and distributing.
  • Prepare and edit documents including complex reports, presentations, and meeting remarks, ensuring professional language and formatting.
  • Keep files (both electronic and paper) organized and accessible to CEO, ensuring work spaces are orderly and stocked with necessities.

Special Projects

  • Fulfill both business and personal tasks for CEO.
  • Manage and assist on special projects as needed, both for CEO as well as others.

What are the requirements?

  • Minimum Education: High School diploma
  • Required Experience:
    • 2 years administrative experience in a fast-paced office environment, supporting executives or other high-level employees.

Any other qualifications that DHA is looking for?

  • Self-motivation and discipline to regularly set and achieve work goals.
  • Excellent interpersonal skills, including the ability to maintain a professional, positive, and affable demeanor, as well as a sense of humor, under pressure and to a variety of people.
  • Ability to juggle competing demands and priorities and manage time well (both self and others) even when time is short.
  • Excellent communication skills, with ability to communicate clearly and concisely both verbally and in writing, as well as proofread and edit documents for grammar and readability.
  • Dependability and outstanding organizational ability with focused attention to detail and follow through.
  • Ability to use strong judgment in making independent decisions that affect others.
  • Strong research skills and the ability to identify appropriate and trusted sources of information.
  • Excellent computer skills (Microsoft Office Suite ? including strong Outlook ? as well as proficiency using Gmail, Google Drive, and both Mac and PC products and applications), as well strong information management skills (for example, management of high-volumes of documents and contacts).

Not the job for you? Know someone that might be a good fit? Please send them the link to this job! Thanks very much!


Who is DHA?

For over 30 years, Dental Health Associates has been providing quality dental care for hundreds of thousands of patients throughout New Jersey ? including many underserved communities. Today, DHA provides comprehensive general and multi-specialty dental services for adults, children, and infants at 8 locations across NJ (Irvington ? Stuyvesant Ave, Irvington ? Washington Ave, North Brunswick, Phillipsburg, Newark, Plainfield, Hamilton Square, Lumberton, and we?re growing!)

Although the offices are dispersed, the employees work as teams both within and across offices to create productive and positive working relationships. They also frequently share resources and ideas to ensure the entire company is working towards a common goal of stellar patient service.

Check out their website, but you have to come back here to apply to this job!


Why would I want to work for DHA?

DHA believes that the professional and personal success of their employees directly translates to the success of the business. Many DHA employees have been with the company for 20+ years, and they stay because of relationships built with each other and with patients.

At DHA, your voice has merit and your contributions matter. DHA leadership wants to hear from everyone, including those on the front-line of daily patient and dental office contact. You will experience the satisfaction of a rewarding career with a friendly and family-oriented company.


  • Minimum 2 years of experience as an executive assistant
  • Proficient with Microsoft Office suite
  • Demonstrated ability to stay organized and meet deadlines.
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Real Estate Executive Assistant
Evolution Real Estate - Keller Williams Realty WM
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Location Icon Holmdel, New Jersey

We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for a top producing real estate sales team. Your responsibilities include...

We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for a top producing real estate sales team. Your responsibilities include managing a high volume of listings and buyer sales, maintaining and implementing systems, leading the administrative team, and creating a positive and fun work environment for the entire group. Applicants should be decisive, thorough, and excellent communicators. Exceptional organizational skills, high proficiency with technology and social media, real estate related experience, and time management are essential for success in this role. Ready to join the team? Send in your application today!

Compensation:

$35,000 - $40,000 yearly

Responsibilities:
  • Utilize database to safely keep track of customer records

  • Manage both listing and buyer transactions
  • Serve as a liaison between clients, agents, attorneys, lenders and title companies
  • Lead one on one meetings with the agents to manage transactional details and upcoming business
  • Maintain spreadsheets, database and tracking systems to ensure smooth operations
  • Support the team leader with special projects and tasks
  • Lead and assist the administrative team
  • Provide service and support to team agents as needed
  • Maintain social media platforms
  • Handle light bookkeeping and invoicing


Qualifications:
  • 2+ years experience as a personal assistant, office manager, or related position
  • High school diploma required
  • Used to handling private information and meeting hard deadlines
  • Accustomed to navigating computer software such as Microsoft Office and MLS
  • Real estate experience preferred but not required
  • Excellent communication skills and organizational skills

  • A valid Real Estate license is preferred
  • This is a full time position
  • A desire for growth and opportunity are a MUST
  • Great problem solving skills
  • Ability to manage many different personalities
  • Ability to switch gears at a moment's notice


About Company

Evolution Real Estate Partners at Keller Williams Realty is a team of real estate professionals with over 25 years of combined sales and real estate experience in and around the Jersey Shore, helping clients achieve their goals.

The Group, led by Valerie Vargas, consists of a team of professional, detailed-orientated agents and a support staff that offers the best results for their clients. We have a high level of expertise for current online marketing trends (leveraging multi-facets of the internet) as well as a great understanding of the importance of “offline” or “in person” relationships and communication to get results.

From our first meeting to closing the deal, we have a Team of Professionals ranging from photographers, attorneys, and everything in-between; all available to ease the process of buying or selling your home.

There's a buyer for every home, and a home for every buyer; it's our job to make this process a success!

Real Estate Done Right!

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Executive Assistant
MJH Life Sciences?
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Location Icon Cranbury Township, New Jersey

Provide high level executive administrative support. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, and will be exceedingl...

Provide high level executive administrative support. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, and will be exceedingly well organized, well spoken, and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment.

Essential Duties and Responsibilities:

  • Assist with daily schedules, including calendar management, written correspondence, agenda development, meeting/program planning, etc.
  • Extensive travel management
  • Misc. copying, faxing, filing, daily correspondence
  • Create and/or update contracts/documents/reports/presentations using MS Office applications
  • Transcribe and distribute notes for any meeting the executive attends, or as assigned
  • Monthly corporate credit card reconciliation
  • Manage expense reports, and contribute to special projects
  • Act as liaison for the executive to both internal associates and external contacts
  • Learn and be able to execute technical needs (audio/visual/other) for any internal meetings

Specific Requirements and Skills:

  • Minimum of BA/BS and 5+ years c-suite administrative experience
  • Experience working with complex calendar management and scheduling
  • Proactive mindset with strong deadline orientation
  • Excellent verbal skills yielding effective conveyance of information
  • Excellent written communication skills including rules of composition and grammar
  • Exceptional organization skills, ability to multitask and prioritize work activity based on need, attention to detail, initiative, and follow-through skills.
  • Ability to learn difficult concepts quickly while offering creative solutions
  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
  • High level of confidence to interact with executive team and external corporate ambassadors
  • High level of confidentiality and flexibility
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Executive Assistant
Galderma
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Location Icon Bridgewater, New Jersey

Company Overview Galderma, the world's largest independent global dermatology company, was created in 1981 and is now present in over 100 countries with an extensive product portfolio of prescrip...

Company Overview

Galderma, the world's largest independent global dermatology company, was created in 1981 and is now present in over 100 countries with an extensive product portfolio of prescription medicines, aesthetics solutions and consumer care products.

The company partners with health care practitioners around the world to meet the skin health needs of people throughout their lifetime. Galderma is a leader in research and development of scientifically-defined and medically-proven solutions for the skin.

For more information, please visit www.galderma.com


Job Description

The Executive Assistant will provide a wide range of administrative and office support for the Head of Global R&D and the team at the Bridgewater, NJ site. Additionally, this position will serve as coordinator on business projects and initiatives, and general office management support.


Job Responsibilities
  • Autonomously and professionally carries out administrative tasks and coordinates daily office functions in response to the operational requirements of the business and in support of the Head of Global R&D
  • Manages calendars and schedule appointments
  • Greets visitors and vendors and directs them appropriately
  • Coordinates domestic and international travel arrangements using company travel system and processes expense reports following established processes and travel policy
  • Prepares, maintains and submits expense reporting, orders and maintains office supplies, and arranges for equipment maintenance/repair following existing Facilities processes and direction
  • Organizes programs, events, meetings (on-site and off-site) or conferences by arranging facilities and caterers, issuing information and invitations, coordinating agenda and invitees
  • Provides internal meeting support such as planning, notes, follow-ups, set-ups, and scheduling. Coordinates conference calls, maintains and revises the department calendars/agendas as needed. Organizes meetings (including video and telephone conference calls), projects, with the ability to improvise, improve procedures, and meet critical deadlines
  • Serves as a liaison between departments to ensure proper communications and business practices by working closely with all internal departments, including Facilities team in Fort Worth, TX
  • Manages PO input and execution in collaboration with R&D team and Procurement
  • Ensure support and adherence to safety and general facilities policies as directed by Facilities
  • Coordinates support for the NJ site with appropriate support functions in Fort Worth, TX including Facilities, IT, Procurement, etc.
  • Other duties as assigned

Minimum Requirements
  • High school diploma is required (or GED)
  • Associate’s and/or bachelor’s degree preferred
  • Minimum of seven (7) years of related administrative support experience in a corporate environment is required
  • Ability to demonstrate a high level of competency relating to administrative and clerical responsibilities, procedures, and systems
  • Ability to maintain confidentiality of all corporate, personnel and research mattersStrong experience with Microsoft Teams, SharePoint, Outlook, Word & Excel.Ability to demonstrate excellent communication (verbal/written); excellent grammar is required
  • Ability to demonstrate organizational/time management skills; must be able to balance multiple projects and responsibilities simultaneously
  • Demonstrate high level of integrity and sense of urgency
  • Strong decision-making skills and the ability to work independently
  • Ability to handle confidential information and materials in an appropriate manner and in accordance with organizational policy, proper business practice, and/or appropriate external regulation/governance
  • Ability to self-manage and prioritize competing priorities with little direction
  • Demonstrable ability to function in high demand, fast-paced environment
  • Ability to communicate with all employee levels and outsiders; provide exceptional customer service

Other Important Information

The work environment characteristics and physical requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing duties of this job, the employee may or may not be frequently/or occasionally required to:

  • Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.
  • Climb stairs or ride elevators.
  • Lift and/or move up to 25 pounds.
  • Use close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
  • Manipulate keyboard or otherwise access computer, telephone and hand-held devices.
  • Be exposed to outside weather conditions while going in and out of office buildings.
  • Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments.
  • Some overnight travel may be required.

Employer’s Rights:

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.


Job Reference: 204000024
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Pa, Ea & Secretaries

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$46,830 /yr
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Pa, Ea & Secretaries Salaries
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How much do Pa, Ea & Secretaries earn in United States? The average salary of Pa, Ea & Secretaries is $46,830 in United States
$46,830 /yr
Additional Cash Compensation Information Icon
Average $46,830
Range $50K - $60K
Last updated September 18 2020
The average pay range for Pa, Ea & Secretaries is between $50K and $60K. Salaries vary from a low of $30K up to $70K per year. The average number of Pa, Ea & Secretaries roles advertised per month is 1389 in United States between October 2019 and September 2020.
What are the most common skills required to be a Pa, Ea & Secretaries? The most common skills required for a Pa, Ea & Secretaries are:
Records Training Powerpoint Typing Administrative Policies Logistics Administration Excel Technical Marketing Technical Advertising Advertising Marketing Technical Holistic Health Tuition Forecasting Excel Customer Complaints Retail Customer Service Customer Complaints Retail Holistic Health Tuition Customer Service Forecasting Excel
See all 30 skills

These skills are most commonly found in Pa, Ea & Secretaries job advertisements and position descriptions.

Last updated August 31 2020
Which recruitment agencies have the largest number of Administration & Office Support roles in United States?
See which recruitment agencies advertise the most Administration & Office Support roles. See what salaries they paid for Administration & Office Support in United States. See how they compare to the average Administration & Office Support salary of $46,830.
University of Kentucky
Louisville (100%)
34

$37K-$49K

(($3,664))

$37K-$49K
(($3,664))
University of Utah
Salt Lake City (100%)
26

$27K-$30K

(($17,955))

$27K-$30K
(($17,955))
Arkansas Department of Human Services
Memphis (100%)
26

$37K-$53K

(($1,330))

$37K-$53K
(($1,330))
State of New Mexico
Albuquerque (100%)
25

$27K-$48K

(($9,330))

$27K-$48K
(($9,330))
State of Illinois
Chicago (50%), St. Louis (50%)
20

$63K-$104K

($36,920)

$63K-$104K
($36,920)
Last Updated July 29 2020
Where are PA, EA & Secretaries in United States sourced from?
PA, EA & Secretaries are sourced from
these companies
Deloitte
IBM
Microsoft
Noah Consulting
Colliers International
PA, EA & Secretaries are sourced in United States are most likely to be sourced from these schools
Monash University
University of Oregon
University of South Florida
University of St. Thomas
Axiom College
Last updated September 23 2020
Where are most Pa, Ea & Secretaries roles located in United States?
Los Angeles 45 / 4%
Salt Lake City 39 / 3%
New York 35 / 3%
Miami 34 / 3%
Boston 33 / 3%
Last updated September 19 2020
Which locations in United States pay the most for Pa, Ea & Secretaries?
San Francisco ($71K)
Lubbock ($60K)
San Jose ($59K)
Dallas ($57K)
Greensboro ($57K)
Last updated September 19 2020

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